Varovanje arhivov v podjetju

diplomsko delo visokošolskega strokovnega študija Varstvoslovje

Abstract

Danes je za uspešno poslovanje podjetij zelo pomembno da obvladujejo vse informacije in podatke, ki jih dnevno prejemajo v različnih oblikah. Zavedati se je potrebno kateri podatki so potrebni za tekoče poslovanje, katero dokumentacijo oz. dokumentarno gradivo je potrebno shraniti bodisi iz zakonskih določil bodisi zaradi poslovanja podjetja v prihodnosti, ter ločiti morebitno arhivsko gradivo ki je kulturnega pomena. Gradivo katerega podjetja hranijo v zato namenjenih arhivskih prostorih, mora biti urejeno in skrbno shranjeno, saj je področje varovanja arhivov zakonsko podrobno opredeljeno. Za urejenost arhivov so v podjetju odgovorni vsi, še posebej pa lastniki oziroma vodstvo podjetij. Skrbno varovanje arhivov pripomore k neprekinjenemu poslovanju podjetja, saj s tem zmanjšamo možnosti kriznih situacij. Za obvladovanje teh arhivov pa je potrebno ustrezno materialno varovanje gradiva. Potrebujemo ustrezne arhivske prostore, ki so varni pred naravnimi in drugimi nesrečami, ki pretijo gradivu. V arhivskih prostorih je potrebno zagotavljati ustrezne klimatske razmere in druge pogoje, da ne pride do poškodb gradiva ali celo do uničenja. Poleg tega je potrebno poskrbeti za varnostne ukrepe, da preprečujejo škodne dogodke v arhivih, če pa do teh že pride, pa pripomorejo k hitrejši sanaciji škode ki je morebiti nastala. Podjetja imajo možnost da gradivo hranijo v klasični obliki ali elektronski obliki. Obe obliki imata svoje prednosti in slabosti, ker pa je informacijska tehnologija v zadnjih letih zelo napredovala, se vse več podjetij odloča za hranjenje gradiva v elektronski obliki. Elektronska oblika zahteva več informacijskega znanja, kar je tudi eden od razlogov, da se veliko podjetij ter tudi drugih javnih ustanov odloča za zunanjega izvajalca hranjenja dokumentacije (outsourcing). Hranjenje gradiva in še veliko drugih storitev nudi tudi podjetje Mikrografija d.o.o., katero je predstavljeno v zadnjem delu diplomskega dela.

Keywords

podjetja;dokumentacija;arhiviranje;arhivska gradiva;upravljanje z arhivi;varovanje;varnostni ukrepi;diplomske naloge;

Data

Language:	Slovenian
Year of publishing:	2012
Source:	[Ljubljana
Typology:	2.11 - Undergraduate Thesis
Organization:	UM FVV - Faculty of Criminal Justice
Publisher:	B. Grm]
UDC:	005.921.1"746"(043.2)
COBISS:	2578666
Views:	1550
Downloads:	352
Average score:	0 (0 votes)
Metadata:

Other data

Secondary language:	English
Secondary abstract:	To run a successful business, it is crucial for the firms to control al types of information that they receive on a daily basis. It is important to recognize which information is significant for the everyday business, which information should be properly archived (be it in accordance with the legislation or to assure a successful business in the future) and which information bears a cultural significance. The material held in its assigned space has to be dutifully arranged and stored since the legislation in the field of the archive safety is quite thoroughly defined. The tidiness of the archives is a responsibility of every individual in the firm, especially the owners and managers, respectively. Dutiful protection of the archives contributes to the constant business of the firm since it reduces the chance of critical situations. To effectively control the archives, the firm needs to assure adequate material protection. The firm requires adequate archive space, which is safe from natural disasters and other risks endangering the material. In the archive space, the firm needs to assure suitable climate and other conditions preventing the damage or even destruction of the material. Along with the aforementioned, the firm needs to provide safety measures preventing loss events and, respectively, ensuring the fastest possible reconstruction of the state before the loss event. The firms have the possibility to archive the information in a classical or electronic manner. Although both options offer their advantages and disadvantages, several firms decide to choose the electronic way of archiving information. Since this manner of archiving requires a certain level of knowledge, many firms decide to archive the information by outsourcing. The company Mikrografijad.o.o..which is introduced in the last section of this diploma paper, offer the service of archiving information and several other kinds of services.
URN:	URN:SI:UM:
Type (COBISS):	Undergraduate thesis
Thesis comment:	Univ. v Mariboru, Fak. za varnostne vede, Ljubljana
Pages:	66 str.
Keywords (UDC):	science and knowledge;organization;computer science;information;documentation;librarianship;institutions;publications;znanost in znanje;organizacije;informacije;dokumentacija;bibliotekarstvo;institucije;publikacije;prolegomena;fundamentals of knowledge and culture;propaedeutics;prolegomena;splošne osnove znanosti in kulture;management;menedžment;fields of management;področja menedžmenta;records management;upravljanje dokumentov;
ID:	15624